STORAGE

Storage - Xipe

Electronic document filing system – SAE

Your outgoing documents are stored by XIPE on a fully secure platform, which allows their conservation with probative validity, their remote consultation with multi-criteria requests, and their restitution by printing or unit download locally

PRINCIPLE

  • Secure document transfers
  • Uploading dematerialized documents in PDF format with their associated metadata to the archiving platform in a dedicated partitioned space
  • Indexing according to your needs and your document management policy : retention period, document type, level of confidentiality, etc.
  • Calculation of a reference fingerprint of each archived document to ensure the uniqueness of the document.
  • Preservation of archives in conditions which guarantee their integrity, durability and security throughout their lifetime – in accordance with current legislation
  • Configuration of rights and management of access to archives, open in a personalized manner to your authorized collaborators, as to external users: clients or mandated third parties (physical persons or automats)
  • Archiving of requests on the archiving platform

BENEFITS OF THE SOLUTION

  • Value-added storage of a heterogeneous set of indexed documents, with fine management of user access rights allowing their conservation with probative value and their operational exploitation
  • NF461 mark holder, XIPE | meets the requirements of French standard NF Z42-013 and its international equivalence ISO 14641-1 of 2102.

ADVANTAGES XIPE

CONFIDENTIALITY : Restriction of access to archived documents to only the profiles concerned according to previously defined authorizations
INTEGRITY : Faithful preservation of the archives without any modification or alteration
SUSTAINABILITY: Permanent readability of archives over time, regardless of changes in media or storage format
AUTHENTICITY : Possible demonstration of the original character of stored documents
SECURITY : Protection of archived data against intrusion and anti-loss, both malicious and accidental
TRACEABILITY : History of all the interventions made for each document > connections, consultations, modifications, etc.

UNIT OR LOT ELECTRONIC CERTIFICATION

Electronic certification guarantees the origin and content of documents. Carried out using an electronic certificate valid between 1 and 3 years, it can be used for a single document or for a batch of documents.

ADVANTAGES WITH XIPE

  • Evidence generation
  • Certification timestamp
  • Server stamp natively recognized by Adobe
  • Automated, unitary or batch certification

DIRECT ACCESSIBILITY IN YOUR INTERFACE

Direct access from your existing applications or interfaces to documents contained in the SAE XIPE ARCHIVE

In all transparency, your users have the same document search criteria as those offered on the SAE.

ADVANTAGES WITH XIPE

  • Ease and simplicity of access to documents
  • Strengthening the quality of customer relations
  • Speed of provision of information

LIFE CYCLE MANAGEMENT OF HOSTED DOCUMENTS

The retention period, therefore hosting in XIPE ARCHIVE varies according to regulatory constraints related to the type of document and according to your functional expectations

ADVANTAGES WITH XIPE

  • Hosting of documents à la carte
  • Accommodation limited to useful documents only
  • Optimization of hosting costs

RESUMPTION OF AN EXISTING ARCHIVING SYSTEM

XIPE is able to proceed with the recovery of images from an existing SAE for integration into XIPE ARCHIVE

ADVANTAGES WITH XIPE

  • Benefit from continuity of service to ensure the sustainability and integrity of hosted data
  • Have all of your archive images on a single SAE